Reservation Information and Form

Attention: We have extremely limited availabilty between April 3 - 18, 2009. Before submitting a form for this time period please call for an update

General Information

College Groups have separate rates and a separate registration form.

Reservations require a 30-day minimum advance notice. Programs and Labs are offered Monday-Friday and are scheduled based on availability. Early registration is always recommended. The reservation is confirmed when your confirmation letter with reservation number has been faxed and/or emailed to you. Please allow 10 business days for response.

Changes: We expect number of students and adults might vary by a few. Do not assume an additional program can be added or a date can easily be changed - remember availability is limited. Please contact us as soon as you need to make a change at 520-883-3025 or email: education@desertmuseum.org.

Cancellations: Please notify us as soon as possible of a cancellation. Cancellation with less than 48-hour notice prior to reservation date will be billed the full amount. Contact us at 520-883-3025 or email: education@desertmuseum.org.

No shows: Schools/Youth Groups will be billed the entire reservation amount.

At the Museum

Reservations are limited to groups of 10 or more and are granted based on availability.

Payment: Purchase orders (preferred) or checks may be used to pay in advance or upon arrival. The ticket window will also accept Visa, MasterCard or cash (in one lump sum). Discount coupons and guest passes are not honored with the school/youth group rate.

Discovery Programs Late Arrivals: Depending on availability, leader may be given the option of shortening or combining programs. The school/youth group will be billed for the entire amount of the reserved program fee.

Food: Snacks and lunches are allowed only in the picnic area and food must remain in vehicles until ready to eat. Fourteen picnic tables next to the bus-loading zone are available on a first-come, first-serve basis. The Museum cannot store lunches, backpacks, or any personal belongings during your visit. Water bottles are permitted on the grounds. A special menu is available for elementary school/youth groups at our Ironwood Terraces Restaurant.

Supervision: We require 1 adult chaperone per 5 students/youths in grades K-2; 1 adult chaperone for every 10 students/youths in grades 3-12. Before you arrive, assign chaperones to their group of students. Adults are responsible for behavior of students in their group. Chaperones must stay with their group at all times. All chaperones are expected to read and adhere to the chaperone guidelines. View chaperone guidelines here.

All individuals in the group should have adhesive nametags with their name and name of school or organization.

If a student/youth is lost or injured, contact a Museum Docent or Staff and/or go to the Entrance Patio ticket window.

When You Arrive

View Map to ASDM and parking here
View Self-Guided Visit map here

Museum grounds maps and Chaperone Guidelines will be given to chaperones upon arrival. Teacher/contact person will also receive this information with confirmation letter.

Have separate count of adults and students/youths. Everyone must enter as a group to receive school/youth rate. Latecomers pay full amount.

Arriving by bus:

Self-guided visits: Teacher/Group Leader should proceed to the ticket window to pay for the group while the group stays together on bus or at bus-loading zone. Teacher will return to escort group to the entrance after paying at ticket window.

If your visit includes Programs, Labs, or Amphitheater Programs: Please stay on the bus until you are greeted by Museum Staff. Buses use bus-loading zone near picnic area to load and unload. Buses must park in bus/rv parking area. Bus drivers are admitted free of charge. Make sure all chaperones know what time to meet back at the bus-loading zone at the end of your visit.

Arriving by cars:

Self-guided visits: Assemble at lizard enclosure on Museum Entrance patio while teacher pays for entire group at ticket window. Please keep waiting group off central patio area.

Self-guided visits with Programs, Labs or Amphitheater Programs: Assemble at lizard enclosure until greeted by Museum Staff.

Make sure that all chaperones know what time to meet back at the lizard enclosure at the end of your visit.

At your School

Full Payment is due at least two weeks in advance by purchase order or check. Purchase orders can be faxed or mailed. Checks need to be mailed. Additional fees for more than 60-miles outside Tucson area.

Mailing address: Arizona-Sonora Desert Museum, 2021 N. Kinney Rd., Tucson, AZ 85743, ATTN: Education Department. Fax: 520.578.8020

Parking: Please have a place for us to park our vehicle as close to the program room as possible.

Set-up: Please have one room, with a table set up in front, available for classes to rotate through for all programs.